Privacy Policy

FieldNoteLens

Last updated: September 14, 2024
Key Point: FieldNoteLens is an offline-first app. All data is stored locally on your device and is not transmitted to external servers without your explicit consent.

1. Introduction

FieldNoteLens (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our mobile application FieldNoteLens, available for iOS and iPadOS devices.

Key Point: FieldNoteLens is designed as an offline-first application. All your data is stored locally on your device and is not transmitted to external servers without your explicit consent.

2. Information We Collect

2.1 Photos and Media Content

  • Photos: Images you capture using the app’s built-in camera
  • Imported Photos: Images you select from your device’s photo library
  • Annotations: Drawings, markings, shapes, arrows, and text you add to photos using Apple Pencil or touch
  • Photo Metadata: Timestamps, GPS coordinates, and technical camera settings

2.2 Location Data

  • GPS Coordinates: Latitude and longitude when you take photos
  • Location Accuracy: Information about the precision of location data
  • Location Timestamps: When location data was captured

Note: You can disable location services for FieldNoteLens at any time via Settings > Privacy & Security > Location Services.

2.3 Project and Organizational Data

  • Project Names: Titles you assign to photo collections
  • Notes and Descriptions: Text annotations you add to photos
  • App Preferences: Settings you configure within the app
  • Custom Logos: Images you select for PDF branding

2.4 Device Information

  • Device Model (for optimisation)
  • iOS Version (for compatibility)
  • App Version (installed build)

3. How We Use Your Information

We use the collected information exclusively to provide and improve our app’s functionality:

  • Core Features: Photo capture, annotation, and organisation
  • Project Management: Organising photos into projects with metadata
  • PDF Generation: Creating reports with your photos, annotations, and project information
  • Location Services: Tagging photos with GPS coordinates for better organisation
  • App Performance: Optimising the app for your device
  • Data Security: Implementing encryption and security features when enabled

4. Data Storage and Security

4.1 Local Storage

  • Photos: Stored in local device storage
  • Database: Project and metadata stored in a local Core Data database
  • Settings: App preferences stored locally
  • PDFs: Generated reports saved to your device’s Files app

4.2 Data Security Measures

  • Optional Encryption (if enabled)
  • Biometric Protection: Optional Face ID/Touch ID
  • Secure Deletion when you choose to delete information
  • No Cloud Sync: No automatic sync to external services

5. Data Sharing and Third Parties

Important: We do not share, sell, or transmit your personal data to any third parties, advertising networks, or analytics services.

Your data is only shared when you explicitly choose to:

  • Export PDFs: When you share generated reports via AirDrop, email, or other sharing methods
  • Save to Photos: When you save images to your photo library
  • File Sharing: When you manually export data through the app’s export features

6. Your Rights and Controls

6.1 Access Rights

  • View all data in the app
  • Export data using built-in export features
  • Data portability to other apps or services

6.2 Deletion Rights

  • Delete individual photos, projects, or annotations
  • Bulk delete all data via settings
  • Secure deletion from your device

6.3 Permission Controls

  • Camera: Settings > Privacy & Security > Camera > FieldNoteLens
  • Photo Library: Settings > Privacy & Security > Photos > FieldNoteLens
  • Location: Settings > Privacy & Security > Location Services > FieldNoteLens
  • Biometrics: Settings > Privacy & Security > Face ID & Passcode

7. App Permissions

  • Camera Access: “FieldNoteLens needs camera access to take photos for your projects.”
  • Photo Library Access: “This app needs photo library access to save photos with location data and timestamps.”
  • Photo Library Add Access: “This app needs permission to save photos to your photo library with location and timestamp metadata.”
  • Location When In Use: “This app needs location access to record GPS coordinates with your photos for better organisation and tracking.”
  • Face ID/Touch ID: “Use Face ID to protect your photos and data from unauthorised access.”

8. Children’s Privacy

FieldNoteLens is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

9. Data Retention

  • Active Use: Data is kept as long as you use the app
  • App Deletion: Data is deleted when you uninstall the app (unless exported)
  • Manual Deletion: Data is deleted immediately when you use delete functions
  • No Automatic Deletion

10. International Users

FieldNoteLens works offline and stores all data locally on your device. Since no data is transmitted to external servers, your data remains within your device’s jurisdiction and is subject to your local privacy laws.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated Privacy Policy in the app and updating the “Last updated” date.

12. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact:

13. Legal Basis for Processing (GDPR)

  • Consent: You provide explicit consent when you grant app permissions
  • Legitimate Interest: Processing necessary to provide core functionality
  • Contract Performance: Processing necessary to provide the app service

14. California Privacy Rights (CCPA)

  • Right to know what personal information is collected and how it’s used
  • Right to delete personal information collected
  • Right to opt-out of sale of personal information (we do not sell personal information)
  • Right to non-discrimination for exercising privacy rights